Hi Rhys,

In previous season's there had been a single day rate for the weekend events I was Event Lead.  For this season there is no single-day rate for the National events I am Event Lead at. This is because some days can end up with a significantly smaller number of drivers, and I have negotiated a very low rate because we are laying on entertainment for the public at the event.

However, with a view to maintain the required numbers for the Sunday, it may be feasible to open up entries to cover the spaces available.  Therefore, at a later date (probably around the 27th March), the Event Secretary (Tim Holdsworth) may add persons in chronological order to make up the numbers.  Please note that this does introduce another level of admin for what is already an involved and time-consuming process.

Your "Probability of Attendance" would need to be increased to 100% prior to 27th March if this was to happen.

Thanks for the offer of support on the Friday, I think we currently have enough for that.  However, we will need all the help we can get on the Sunday to dismantle the track and collect all the equipment.  The more we have, then the longer we can run for on Sunday.  It would be possible for you to drop your cyclekart off on Friday, but it probably wont be displayed on the Saturday, simply because with 35 cyclekarts, the paddock will already be crammed full.
 

Jim R and I had a very good recce at Donington yesterday. 

We will have our own dedicated camping area near to our arena, so camping space is no longer a problem.

The exact location of our arena on the "Tarmac Lake" will not be defined till the Friday of the event, consequently it will take most of Friday to set it up.

The limiting factor regarding the number of entries will now be the size of our arena, which will probably have a limit of 5 or maybe 6 cyclekarts running at the same time.  However, it is now feasible that we can increase the entry size from 30 to 35 drivers.

We currently have 38 members showing an interest in entering this event, and I expect to be able to post how the drivers will be selected in the next few days.

Please note that due to the number of drivers entering this event, that the activities will need to be run on a more formal and regimented basis.  There just wont be the time we normally have to cater for people that miss briefs, have repetitive breakdowns or teething problems, or who are simply not ready for the next activity.  If people miss the brief and/or practice for an activity, then they will not be able to take part in that activity.

All drivers will be expected to take turns marshalling the event.  There will probably be a rota of names, with a marker showing who is currently out marshalling.  Therefore, it will be each drivers responsibility to keep an eye on the rota so they are ready to marshal when their turn comes.  There will be no time for the support team to search for the next person.

Apologies, if all the above sounds a bit Draconian, but an event with 35 drivers will require a great deal of managing.  All the above should be relatively simple for our more experienced members, but novices (especially newcomers) may struggle.  The track will be quite busy, so drivers will need to be aware of what is going on all around them and not just looking at the end of their bonnets.  Consequently, some drivers may wish to consider whether they would be better off at one of the regional or less hectic events, where the activities are much more relaxed with plenty of time to deal with any issues.

Hi Scotty,

Re your previous post, it might be a good idea to post something in the Regions area of the Forum? 

Currently, only the SW Region is operating formally as a region.  However, the SE Region and North Region have been organising "builders meets" and some members from those regions have been promoting events in those regions (for example Stefan with Brooklands, and Jim R with Race the Waves).  Interest is growing more in the Midlands Region (some "arrive and drive" events at Stretton and also at Whilton Mill), but we have not had any "builders meets" yet (though Graham Hill is investigating a possible location for a builders meet and the possibility f a grass area for dynamic activities). 

I think 2026 will see some more regional events, and I expect these will become a large part of the 2027 season.  The North Region currently covers Scotland, but that is a massive area.  Consequently, it might be worth posting a topic to evaluate whether there is enough support to begin a Scotland Region?   

Hi Charlie,

Thanks for your post as it highlights the issues we have regarding maximum numbers for events.

First of all you mention there are no posts from people regarding their probability of attendance.  This is because when people make such a post I add their names to the heading post in chronological order.  I do this to remove what would become pages of posts and to reduce the number of new post notifications.

You mention the AGM, I am not the Event Lead on this, so have no detail.  I expect the details will be announced by the Event Lead soon.

Regarding the other comments, I did draft and propose procedure regarding novices and event status based on the safety risk.  These were discussed at Committee but with a limited outcome.  So in summary, for the events where I am the Event Lead then I will be considering all of what you have mentioned and I already had those thoughts.

Exactly the same issues exist in motor-racing where it is a case of getting your entries in as soon as possible, indeed some are "invitation only" and the organisers just pick whoever they want.

Regarding the geographic spread of events, this generally reflects the availability of venues/events and the financial risk of each event.  Jim R is doing a great job in the North with Race the Waves, however I think that only 7 persons have posted a probability of attendance so far!  Last year he tried to set up an Event at Hooton Park, but there was not enough interest.  I am currently working on an event near York that Tim W notified to me.  Essentially, getting events more geographically spread out is significantly dependant on the people in the areas becoming more regionally organised and using their local knowledge to promote venues/events.  Stefan put a lot of work into "Regions" last year for this purpose, and the SW Region are a great working example of what can be achieved.

Much of the above is my personal opinion, and I don't want to get into a long debate as I am going to be away in Europe for several weeks and will have limited access to the Internet.  I wont be at the AGM for this reason either.

60% for me at the moment, hopefully the probability will improve when we get back off holiday.

I would never dream of rummaging through a skip, have you no shame   

Its looking really good 

SAFETY

The Arena that the CKGB activities will take place on has a grass surface and rigid barriers with speeds of up to 30mph being expected.

Consequently, whilst full-face helmets (with visors or goggles) are recommended, open-face helmets (with visors or goggles) will also be accepted for this event.

In addition, clothing made from reasonably abrasion resistant material that covers the body to the wrists and ankles will also be required together with strong gloves.

This will be detailed in the Event Regulations when they are issued.